It might seem glamorous to say “I have to go to New York for business” but the truth is that a business trip to NYC is not that different from a business trip to any big city.
You’re there to get a job done. You’ll be spending a lot of time in your hotel, which is why it is important to know how to pick the best hotel for your stay. Here is how to do that.
1. Stay outside of Manhattan
Manhattan is just one part of New York City and it is easily the most expensive. Staying in Brooklyn or Queens might add some time to your commute but, ultimately, it should be cheaper. It will also give you the chance to see more of the city as you commute in and out from your meetings.
If you are determined to stay on Manhattan, stay either uptown or downtown. Midtown is incredibly expensive and isn’t really (thanks to New York’s public transportation) any more conveniently located.
2. Ask about discounts
You might be able to qualify for a corporate discount or other special rate because you will be staying in the hotel for business reasons. Hotels are often happy to accommodate someone they believe will be using them for repeat visits (particularly if you are likely to also recommend the hotel to your colleagues).
3. Go over a weekend
Weekend stays at hotels are cheaper than mid-week stays. This is because the demand for rooms jumps dramatically during the weekends so the hotel can get away with charging less and still know they are going to profit.
4. Reservations are an art
A lot of hotels give “web only” discounts for people who book their rooms through the Internet. Make sure you confirm via phone but set up the initial reservation online so you can qualify for the discounts.
If you are going to stay with a hotel chain, you can also save extra money by reserving your room directly with the branch at which you will be staying. Individual locations might have deals you can use to your advantage that you wouldn’t know about if you called the corporate reservation line.
5. Extra services
Does the hotel have a business centre? Do they have late-night room service to accommodate a hungry professional whose meetings went egregiously over time and who does not want to search for a late-night meal? Can you get complimentary wake-up calls? Do they have a laundry service you can use for a minimal cost? These added bonuses can make a slightly elevated hotel cost worth it.
These are just five of the tricks you can use to make your business trip to NYC more affordable. Remember—the goal for these trips is to get a job done. Sure, you want to see and experience the city, and maybe you can swing some leisure time before or after the meetings are over, but your top priority is making the trip as profitable as possible.