The best client meetings are those that take place in beautiful and exotic locations. Everybody wants to go to the sales conference in Las Vegas while few are as that bothered about the conference in Scunthorpe.
While meeting with clients in exciting places can be fun, it can also be challenging. There is so much to see and do, so how will you ever keep your focus?
Keep reminding yourself why you’re there
It is important to remind yourself (often) that you are not actually on vacation. You are there to do a job. If it helps, you might also want to remind yourself that if you don’t get the job done, the likelihood of your having an actual vacation is going to become very slim.
Set aside time for fun
If you know that you are going to be able to do something fun later on, you’ll have an easier time keeping your focus in the present. Scheduling a couple of fun events and knowing that they are going to happen holds those ‘I’m in a beautiful place but can’t enjoy it’ feelings at bay.
Schedule fun activities with your clients
Show your clients a good time! Why force everyone to do business in a board or conference room? The chances are that your clients are also feeling the pull to explore and enjoy the location they are in. Why not have a meeting at a local watering hole or rent a boat to go out on the water for the day? You can soak up the sun and get business done at the same time!
Hold meetings in the late mornings and early afternoons
This allows you the freedom to enjoy your evenings without having to worry about getting up early in the morning. More importantly, having some free time in the early morning gives you time to prepare for any presentations or do any research that you might need to do to get ready for your next meeting.
Windows are not your friends
One of the worst things you can do when you’re holding client meetings and conferences in an exotic location is to have those meetings in rooms with windows. Windows offer you a constant reminder of where you are. If the room is free of windows, it will be easier to forget that you’re in a new and interesting place and it will be easier focus on the task in front of you.
Hold meetings in their office
It’s likely that one of the reasons you are at this fantastic location is that you are meeting a client who is based there. Meet with the client in his or her office space. Go to the client, don’t ask the client to come to you. This bit of extra effort is a great way to show your client that he is your primary focus, not the location in which he is based.
Pay for the trip yourself
You want to meet with the client, so pay for the trip out of your (or your company’s) pocket. Knowing how much money you’ve paid out just to have these meetings at all is a fantastic reminder to keep your focus and to stay on the task in hand. The last thing you want to do is be the person who wastes his company’s money by partying while you have a job to do.
There’s no doubt that staying focused on work is difficult when you’re away from home, especially if you’re working somewhere beautiful and exotic like Hawaii. Use these tips to help you keep your focus and build your business… if for no other reason than making the sale might be just what you need to be able to come back and enjoy the location on your next holiday!
About the author: Erin Steiner is a freelance writer who writes on a variety of topics including (but not limited to) the Modern Honolulu.